Mobility Budget Management
Offering your employees flexible mobility shouldn’t mean piles of administration heading your way. Let us help you take out the hassle.
Complete control over mobility expenses
Let your employees submit their mobility expenses for your approval and see remaining mobility budgets and payroll data update automatically.
Let employees submit any mobility expense in our mobile app.
Customise expense rules to suit your payroll & accounting needs.
Create different rules for different job categories via user groups.
Easily manage mobility budgets
Forget about manually filing mobility expenses and keeping spreadsheets updated. Easily add new users, set their mobility budgets and process their expense and commuting allowance filings in bulk.
Integrated with payroll and mobility partners
Mbrella fits like a glove with your social secretary set-up. See approved mobility expenses pop up in the correct payslip code of your employees and enjoy a cup of tea.
Need a custom integration? Just say the word.
Ready to try Mbrella?
Start offering flexible and green mobility to your employees without the burden of administrative hassle. Get in touch for a full demo of our platform or sign up for a free account.
Mbrella is ISO 27001 certified
We hold ourselves to the highest standards of data protection. To prove it, we are ISO 27001 certified. This means that we have a thorough information security management system that is also constantly being improved.
FAQs
Every question has an answer. Can't find the answer to your question? Let us know!
When your employees hit the road to a customer or to an event, they often have mobility-related expenses like parking, public transport, electric steps,.... These professional expenses can be reimbursed via a business budget.
The Flex mobility budget is a budget that all employees can use to reimburse their sustainable mobility expenses. They can spend the budget on public transport, parking, electric steps, shared bikes... instead of limiting their options to only train for instance. It's the ideal alternative for companies that don't meet the strict conditions of the federal mobility budget or who want to reward their employees with a sustainable perk. But no housing costs are possible, and taxes and social contributions are paid depending the expense type.
The federal mobility budget can not exceed 20% of the total gross wage of the employee (gross wage + all other benefits, but no holiday payment). Besides this the federal mobility budget can not be higher than 16.293 euro and not lower than 3.055 euro (figures of 2024).
If you live within 10 km of your normal place of work, you can finance rent or mortgage interests and capital payments with the federal mobility budget. Is your normal place of work explicitly mentioned on your employment contract BUT do you usually (more than 50%) work somewhere else (like from home)? Then your 'normal place of work' can be your actual place of work. Be careful that your employer needs to prove this to the Administration.
No, employers are not required to offer all mobility options within the federal mobility budget. They have the flexibility to choose which options to provide, based on their company policy and the needs of their employees. Employers must ensure clear communication about the available options to their employees. Expense categories can be managed in Mbrella.
Belgian employers are not required to offer the federal mobility budget to every employee with a company car. It is a voluntary option that employers can provide, and both the employer and the employee must agree to participate in the mobility budget system. This allows for flexibility and negotiation between the employer and employee regarding whether to switch from a company car to the federal mobility budget.
Yes, the federal mobility budget benefits smaller companies by being cost-neutral and enhancing employee satisfaction through flexible, eco-friendly transport options, while offering tax advantages and supporting sustainability goals.
Employees can spend the federal mobility budget on various options. These include eco-friendly cars, sustainable transport like bicycles and public transport, and housing costs within a certain distance from work, or are working from home more than half of the time. Additionally, any remaining budget can be received in cash at a favorable tax rate, ensuring flexibility and tax efficiency. Read more here: https://app.mbrella.io/explore-hub
To calculate the allowed mobility budget, you need to determine the Total Cost of Ownership (TCO) of the company car. This including all related expenses such as purchase or lease price, fuel, insurance, maintenance, taxes, and depreciation. You can use the actual costs formula or the lump-sum formula. The chosen calculation method should be used consistent within your company. Mbrella can help you calculating the TCO.
Employees eligible for the Federal mobility budget must either have a company car or be eligible for one under their employer's (car) policy. The previous waiting period requirement has been removed, allowing immediate eligibility. However, the mobility budget can only available if the employer meets some requirements (See "Is my company eligible to offer the mobility budget?")
Companies eligible for the mobility budget must meet specific criteria. Primarily, they need to have made one or more company cars available to their employees for an uninterrupted period of at least 36 months immediately before implementing the mobility budget. This eligibility ensures that the mobility budget can serve as an alternative to the company car system, promoting more sustainable transportation options.
The Federal mobility budget is a flexible system allowing employees to exchange their (right to a) company car for a budget. This budget can be spent on eco-friendly cars, sustainable transport options, and housing costs. Unused budget can be received as cash at the end of the year at a favorable tax rate. This offering tax benefits and promoting sustainable mobility.